Technical Administrative Assistant

About the role

The Technical Administrative Assistant provides high‑level administrative and operational support to the Managing Director, ensuring smooth coordination of departmental activities, meetings, documentation and follow‑ups across the organisation.

Key responsibilities

• Provide direct administrative and management support to the Managing Director and liaise with relevant departments.
• Coordinate and follow up on management directives, project‑related administrative matters and other tasks assigned by the Managing Director.
• Collect information, updates, reports and supporting documents for the Managing Director’s review and decision‑making.
• Prepare reports, summaries, dashboards, presentations, correspondence and meeting documents.
• Maintain the Managing Director’s action tracker, monitor deadlines and drive timely closure of pending actions.
• Organise internal and external meetings, prepare agendas, record minutes, decisions and action items.
• Keep organised records of correspondence, approvals, meeting minutes and action trackers.
• Monitor important deadlines, submissions and renewals, reminding responsible personnel as needed.
• Identify and promptly escalate critical administrative, operational or project issues.
• Support evaluation of operational constraints, resource needs, risks and improvement opportunities.

Required profile

• Bachelor’s degree in Business Administration, Engineering or a related discipline.
• 4–5 years of relevant experience, preferably in construction, contracting, engineering or project‑based environments.
• Proven experience in administrative coordination, management support, project coordination, reporting and document control.
• Excellent written and verbal English communication skills; Arabic is an advantage.
• Strong analytical, problem‑solving, interpersonal and coordination abilities with high attention to detail and confidentiality.

Required skills

• Advanced Excel
• Microsoft Word
• Microsoft PowerPoint