Administrative Assistant – The Jeddah EDITION

About the role

The Jeddah EDITION is seeking an Administrative Assistant to support daily office operations and guest services. You will handle data entry, correspondence, and filing while ensuring a professional and welcoming environment for guests and colleagues.

Key responsibilities

• Enter and retrieve information from computer databases, updating records, files and reservations.
• Answer guest inquiries and transmit documents via computer, mail or fax.
• Operate standard office equipment (printers, scanners, fax machines, etc.).
• Prepare letters, memos and other documents using word processing, spreadsheet, database or presentation software.
• Handle incoming and outgoing mail, including date‑stamping and distribution.
• Create and maintain both paper‑based and electronic filing systems.
• Compile, copy, sort and file records of office activities and business transactions.
• Use point‑of‑sale systems to enter and locate work‑related information.
• Follow company policies, maintain confidentiality and protect company assets.
• Welcome and acknowledge guests, anticipate service needs and assist individuals with disabilities.
• Answer telephone calls with appropriate etiquette and clear language.
• Develop positive working relationships and support team goals.
• Move, lift, carry, push, pull and place objects weighing up to 10 lb without assistance.
• Perform other reasonable duties as requested by supervisors.

Required profile

• Minimum of 1 month of experience in an administrative or office support role.
• Professional appearance and ability to interact courteously with guests and colleagues.
• Strong attention to confidentiality and data protection.
• Ability to lift and move items up to 10 lb.
• Basic physical stamina for routine office tasks.

Required skills

• Point of sale systems
• Standard office equipment
• Presentation software
• Computer databases